Description

We are, a printing manufacturing located in Anaheim, CA in need of an individual that is thorough, organized, able to multi task and pays close attention to details. Someone who is efficient on tasks and follow up and possesses strong time management, organizational skills and communication.

Accounts Receivable Functions:
• Initiate credit checks on new customer and review of existing accounts
• Set up new customer and update customer information as necessary into the system
• Process customer invoices and credit memos, then sends to customers by fax or email on a regular basis
• Perform collection follow up and account reconciliation with customers
• Print and review A/R aging report for accuracy
• Process credit card payments through Chase PaymenTech Merchant Services
• Post daily cash receipts, tally and handle electronic deposit or go to bank
• Work with CSR & Sales Team on prepayments, premier sales and other A/R related issues
• File and maintenance of A/R related documents

Accounts Payable Functions:

• Process new vendor application and set up into the system upon approval
• Match vendor invoices to PO receipts
• Process bills for payment
• Mail checks and call/email vendor with credit card payments
• Respond to all vendor inquiries and perform account reconciliation
• Print and review A/P aging report for accuracy
• Work with receiving clerk and Purchasing Department regarding missing packing slips, late submission of PO receipts and other related PO issues
• Assist in paying vendors by company credit card as requested/approved by authorized personnel
• File and maintenance of A/R related documents

HR/Payroll Functions:
• Handles and coordinates all HR related issues with PEO company to include New Hire and Terminated Employees, Garnishments, Benefits, Company Handbook, Employee Trainings, EDD issues
• Compiles employee time and payroll data from time sheets and other records
• Set up and/or update employee information into Payroll System
• Handles health benefits, 401K contributions, vacation and sick time records, employee complaints or questions regarding payroll
• Maintain monthly Employee Review report. Coordinating with managers and distributing of review documents from Manager start to actual review with employee.
• Process payroll on a bi-weekly basis (includes expense reimbursements and commission payments)
• Distribute checks and payroll stubs to Department Managers
• Prepare and post payroll journal entry
• Generates payroll reports
• Coordinates with PEO Company to address payroll questions and issues
• File and maintenance of HR/payroll related documents
• Maintaining and updating of Electronic files in Confidential HR folder.

(Admin) Functions:
• Open mail and distribute to company personnel
• Print postage stamps as needed
• Maintains company calendar such as conference room reservation, President’s calendar, employees’ vacation/time off
• Coordinates monthly employee lunch event
• Coordinates annual employee appreciation events, holiday party and any additional Company events.
• Performs various projects or tasks as assigned by the Executive Team
• Purchase of office and kitchen supplies and maintain an adequate inventory level on a monthly basis
• Handles travel needs of personnel such as airline ticket, hotel and transportation reservation
• Perform other related duties and various ad hoc projects as assigned by Accounting Manager or Executive Team

Qualifications:
• Excellent oral and written communication skills
• Bachelor’s degree in Accounting or Business Administration or related field preferred
• Ability to communicate with all levels of personnel, maintaining the highest form of professionalism in any and all situations.
• Confidentiality with privileged information. Honest with Integrity
• Knowledge of Enterprise Software, QuickBooks or any manufacturing software
• Proficient in MS Word and MS Excel
• Minimum of 2 years experience in related field

Equipment Skills:
• 10 key by touch
• Standard office equipment (printer, fax, copier, scanner)
• Email, computer skills
• Bank deposit scanner
• Telephone system